Printing/Mailing Treasurer Tax Billings & Assessor Forms/Reports

Date Issued: 05/30/2017

Deadline: 06/22/2017  prior to 3:00 PM   E.D.T.

Requisition Number:

Delivery Point: Rochester Hills, MI

Delivery Date: N/A

Type of Purchase: Term: 3 years

Construction Related: No

Type of Response Allowed: Online or Hard Copy

Issuing Agency: City of Rochester Hills

Using Department: Treasury & Assessing

Special Notices: All or None Award
FOB Destination
Insurance Required

ACCEPTING VENDOR QUESTIONS:

Due Date: 6/8/2017 11:30:00 AM E.D.T.

Primary Contact Name: Ms. Keri  Bright

Title: Purchasing Analyst

Email: brightk@rochesterhills.org

SUMMARY OF SPECIFICATIONS:

The City of Rochester Hills is soliciting proposals for a three (3) year blanket purchase order from qualified and experienced firms to provide printing and mailing services for the City of Rochester Hills Treasurer for Summer and Winter Property Tax Billings; and for printing and mailing services for the City of Rochester Hills Assessor consisting of various reports, forms and envelopes. Copies of various samples are attached. The mailing services shall consist of, but not be limited to, folding, inserting, delivery to the City of Rochester Hills and delivery to the Post Office. SEALED proposals will be received by the City of Rochester Hills, at the Purchasing Division, 1000 Rochester Hills Drive, Rochester Hills, MI 48309 or submitted online through the MITN website until 3:00 p.m. local time, on June 22, 2017, at which time and place proposers names will be publicly read aloud. The City reserves the right to postpone the due date for its own convenience. Proposals are considered received when in the possession of the Purchasing Division at the due date and time. Late submittals will not be accepted; no faxed proposals will be accepted. Questions are to be directed to Keri Bright, CPPB, Purchasing Analyst in writing by email at brightk@rochesterhills.org; all questions regarding the proposal must be in writing prior to June 8, 2017 by 11:30 a.m., at which time a response will be prepared and forwarded to all vendors as an amendment, or an addendum to the quotation, if such information would be of significance to uninformed vendors. Questions received after the date and time above will not be considered. Vendors are specifically directed to not contact other City staff; unauthorized contact of any City Department employee may result in rejection of submittal. The City of Rochester Hills officially distributes proposal documents from the Purchasing Division or through the Michigan Intergovernmental Trade Network (MITN). Copies of proposal documents obtained from any other source are not considered official copies. Only those vendors who obtain proposal documents from either the Purchasing Division or the MITN System are guaranteed access to receive addendum information, if such information is issued. The first step to do business with the City is to become a registered vendor by visiting www.mitn.info to link to the MITN website. Final proposal results will be posted on the MITN website after award. All hardcopy proposals (4-copies) must be submitted in a SEALED envelope marked “RFP-PRINTING AND MAILING OF TREASURER PROPERTY TAX BILLINGS AND VARIOUS ASSESSOR REPORTS AND FORMS” or submitted online through the MITN website. Please visit the City of Rochester Hills’ website at www.rochesterhills.org for Construction Updates/Alerts and allow adequate time when delivering items to the City. Please note if you are submitting proposal through the MITN website, the City of Rochester Hills is capable of accepting documents in .docx, .pdf, .jpg, .tif or rtf formats. Due to security risks associated with some file formats, the following file types are not able to be opened by the City: DOC, DOCM, DOT, XLS, XLSM, XLSB, XLT, PPT, PPTM, RTF. All of these formats can contain malicious code. The City is also not able to open ZIP files at this time. Alternatively, you could convert these files to PDF. As this Request for Proposals is being made available by electronic means, the proposer accepts full responsibility to ensure that no changes are made to the Request for Proposals documents. In the event of conflict between a version of the Request for Proposals submitted by proposer, the version maintained by the City of Rochester Hills Purchasing Division shall govern. 

SIMILAR BIDS FROM CITY OF ROCHESTER HILLS

DOCUMENT TITLES	DOCUMENT NUMBER	DEADLINE
Printing Various Ticket Books (Building)	SFQ-RH-17-058	6/29/2017 5:00:00 PM
Cash Receipting Software System Solution	RFP-RH-17-014	3/7/2017 3:00:00 PM
Server, Network and Storage Area Network (SAN) Upgrade	RFP-RH-16-035	7/27/2016 3:00:00 PM
Cash Receipting Software System Solution	RFP-RH-16-008	5/17/2016 3:00:00 PM
Miscellaneous Election Printing/Addressing (Not Ballots)	SFQ-RH-16-017	3/18/2016 4:00:00 PM
Copying and Bindery Services	RFP-RH-15-065	11/12/2015 3:00:00 PM
Printing Services	RFP-RH-14-047	1/21/2015 3:00:00 PM
Printing and Mailing Museum Annual Appeal Letter	SFQ-RH-14-109	11/26/2014 5:00:00 PM
Confidential Document Destruction Services	RFP-RH-14-020	7/24/2014 3:00:00 PM
Citywide Mailing Services	SFQ-RH-14-041	7/16/2014 4:00:00 PM