Fuel Management System - City of Rochester Hills RFP-RH-10-053

City of Rochester Hills » RFP-RH-10-053

The information below is a summary of solicitation number RFP-RH-10-053 posted by City of Rochester Hills.  As a reminder, this solicitation is closed and responses are no longer being accepted.

Fuel Management System

Date Issued: 06/29/2010

Deadline: 07/29/2010  prior to 3:00 PM   E.D.T.

Requisition Number:

Delivery Point: Rochester Hills, MI

Delivery Date: Upon Award

Type of Purchase: Term: Unspecified

Construction Related: No

Type of Response Allowed: Hard Copy Only

Issuing Agency: City of Rochester Hills

Using Department: Department of Public Service/Fleet

Special Notices: FOB Destination
Installation Required
Insurance Required
Training Required
Onsite Visit Recommended on 07/08/2010 10:00 AM at City of Rochester Hills Department of Public Service, 511 E Auburn Road, Rochester Hills, MI 48307


Due Date: 7/19/2010 3:00:00 PM E.D.T.

Primary Contact Name: Ms. Lisa Cummins

Title: Purchasing Analyst

Email: cumminsl@rochesterhills.org


The City of Rochester Hills is seeking proposals from qualified firms to provide, install, implement, train and support an automated fuel management and accounting system. It is expected that a turnkey solution for an automated fuel management system be provided. The automated fueling system will include the hardware and software system(s) required to manage the fueling for a fleet of vehicles and equipment, account for fuel consumed, control access to fueling products, and report current fuel product inventories. The hardware provided should include a central control processor, communications equipment, remote fuel control terminal, a minimum of five (5) onboard vehicle information transmitters, a minimum of two hundred and fifty (250) keys, and a key encoder. The proposed software should include a data collection system, a set of data entry and query screens, report programs, and date query mechanisms. These systems should be organized in a way that will allow the user access to live data being collected by the fuel control terminal, and provide the user with some control over this device. By using this interface, the user can manage the fueling of vehicles and can control who is allowed to put fuel into selected vehicles. The proposed system must be designed to meet the following objectives: • Improve the efficiency, security and control of fuel dispensing. • Automate the collection of and provide a method to transfer fuel usage information to RTA Fleet Management Software and Oracle/J.D. Edwards Integrated Financial Management Systems. • Provide appropriate reports to the agency. • Integrate tank level monitoring and inventory control into the automated fuel system utilizing the city’s existing Veeder-Root TLS-350 tank level monitoring system. The remote fuel island terminal awarded under this Request for Proposal will be installed at the Fuel Island. Please log in to MITN to download proposal documents and response forms. 


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